Prepared by Business Executive Group · October 29, 2026
How to use this resource
Choose a common scenario
State the role, agreed compensation basis, number of hires and expected service period. For relief, use the same dates and hours. For advertising, use the same campaign duration and spending limit.
Map when each charge becomes payable
List deposits, milestones, placement fees, subscriptions, advertising spend and pass-through charges only when they appear in the proposal. Record whether charges are refundable, credited or still due if the search stops.
Work through more than a successful hire
Calculate a completed hire, an employer cancellation and a search that ends without a hire. If repeat hiring is likely, ask what changes for the next hire and whether eligibility conditions apply.
Resolve differences before signing
Compare the same services and identify excluded employer work. Ask the provider to correct unclear terms in the written proposal. The signed agreement, rather than this worksheet, determines the actual obligations.
A worked example
Illustrative arithmetic only: a proposal with two $2,000 completed-work milestones and a $3,000 hiring milestone totals $7,000 if all three are earned. If the agreement makes the first two payable even without a hire, that no-hire scenario is $4,000. These example amounts are not BEGHR or competitor prices.
Apply the decision to the actual Jacksonville vacancy
Name the planning district or municipality and the street address. San Marco, Mandarin and Arlington are Jacksonville neighborhoods. Atlantic Beach, Neptune Beach, Jacksonville Beach and Baldwin are separate municipalities in Duval County. Orange Park and Fleming Island are in Clay County, Ponte Vedra and St. Augustine are in St. Johns County, and Fernandina Beach and Yulee are in Nassau County. Coverage on this site is limited to Florida; a hospital in Georgia falls under a different state licensing authority. Then state what the role asks of the doctor, because candidates compare terms before they compare neighborhoods. A full-time Jacksonville associate role should give the days worked each week, how leave and continuing education are covered and who the doctor works beside. A Jacksonville specialist or surgeon role should name the referral network, the advanced equipment on site and the certified colleagues who share cases. A Jacksonville emergency role should describe the overnight team, the handover and the hospital that takes transfers. A Jacksonville medical director role should say which hospitals the premise permit covers, because the Florida Department of Business and Professional Regulation requires every premise permit application to list the licensed veterinarian responsible for managing the establishment. When a role covers more than one site, give the drive distance in miles between them and say whether each hospital serves a city neighborhood, a beach community or a neighboring county. Telehealth does not remove the license step: the Department states that a veterinarian must be licensed in Florida to provide telehealth to an animal located in Florida, including one in Jacksonville.
Give the hiring team one brief for each hospital, with clinical work, support staffing, weekend and after-hours duties and location stated together. For a role that covers more than one hospital, list each site, the planned days at each and how schedule changes are communicated. This site describes employer hiring coverage without claiming a Jacksonville recruiting office.
Give every provider the same hospital address, clinical scope, work schedule, compensation structure and decision dates. Compare the plan for that brief. A result appearing for a city search does not prove a provider has a local office or available candidates there.
Review Jacksonville-area hiring context · Assign credential-check responsibilities
Complete your worksheet
Work in this browser, then download your notes. Entries are not sent to BEGHR and are cleared when you reload or leave. Keep candidate names and private records in your approved hiring system.
Continue with the related hiring guidance · All employer resources